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MoneyPen is committed to ensuring the privacy its members. The following policy statement applies to and all associated web sites.

What Data is Stored
MoneyPen web site requires each Business entity to provide information about the Business, and to nominate a Business Manager. The MoneyPen web site records business information, such as client, job and invoicing records, required to enable the MoneyPen system to operate.

How We Use Your Information
The information may be used by us for billing purposes, or to contact you about system status. We may also use this information to send registered users information about our company or product information from our partners. Users can opt-out of receiving promotional information at any time (see the opt-out section below).

We will never contact your employees, clients or suppliers or share this information with any 3rd party without your authorization.

If fundamental changes are made to the way that we use Personal Information, then we will undertake to notify users via email and/or via a notice on the Home page of the website and await consent for the changes from users. You can view all information we record via your online profile.

Access Control
The Business manager has full control over user accounts within the businesses account. The Business Manager, or any user registered by the Business Manager, can access the system to view or edit records within the limits of the authority delegated to each user.

To ensure security of your information, MoneyPen has security measures in place to protect the loss, misuse and alteration of the information under our control, including encrypting all information passing over the Internet. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, MoneyPen cannot ensure or warrant the security of any information you provided to us, and you do so at your own risk. Once we store your data, we make our best effort to ensure its security on our systems.

Our servers are kept in a physically secure environment with access limited to a minimum number of staff through login restrictions and physical access controls. Access is limited to authorised and trained staff and only on a need to access basis (i.e. for maintenance). Employees are regularly made aware of security policies or changes to security policy. Web security is a subject of frequent discussions, and procedures are updated to ensure that security is maintained at the highest achievable level.

IP Address
Like most Internet sites, we may use your IP address to help diagnose problems with our services, and to administer our Web site. Your IP address may be used to gather broad demographic information to generate statistics for internal use. Any third party use of this information is in aggregate and never relates to you individually.

Secure Transactions
To make sure you're in a secure area before inputting your personal details, the bottom right hand corner of your internet browser should display a LOCKED padlock icon. This will make sure that the information you send to us will be encrypted and only we can decrypt it.

The reason for this is because we are the authorised owners of the domain so therefore any encrypted files coming out the secure area can only be decrypted by us. Anyone who tries to intercept the file will only be able to view a file which contains scrambled data. It will make no sense to anyone, no matter how hard they try to decrypt it.

Please note that you only need to be in a secure area of a web site when you are entering and sending sensitive information, more specifically login and your credit card information.

Our Digital Certificate
There is also one more step to guarantee that your information will be sent to us securely and not intercepted. When you've entered the secure area where you're asked to submit personal information, double click the locked padlock (located at the bottom of your web browser) to find our digital certificate. It should have the field "Issued to:". This is the secure server we use for all of our online transactions.

Our site may use site-specific cookies to assist with auto login or other user selected features. However, cookies do not need to be enabled in your browser software to use the website.

Links to other sites
Links to other sites may be provided for convenience and MoneyPen is not responsible for the privacy practices or the content of any referenced Web sites. However the user is encouraged to read the privacy policy of any linked site.

Third Party Access
MoneyPen may engage other companies and individuals ("subcontractors") to perform functions on its behalf, such as payment processing, order fulfilment, marketing programs and customer service. MoneyPen may share your information with such subcontractors in order to perform these and other functions, but such subcontractors may not use your personal information for other purposes, unless you agree.

How to Opt-out
Users may opt-out of receiving optional information from us or our partners at any time by notifying us by following the opt out instructions on the message we have sent to you.

Registered users may modify any information about them stored on the MoneyPen site by logging into and editing their personal or business profile. If you wish to request modifications to the MoneyPen site, or if you have any questions about MoneyPen's privacy policy, please contact